The Deadends and Bottlenecks of Amateur Football Management

I don’t think anyone quite understands the complexity and intricacy that goes into managing an amateur football team. Indeed each week 15.7 million people lace up their mercurials, slip in their child size shinpads, don their cub colours and hit the turf for the best 90 minutes of their week - most of them with complete blissful ignorance to all the admin and organisation that has been orchestrated behind the scenes to get that game going.

This organisation includes but is not limited to:

• Finance Tracking
• Player Availability Tracking
• Team Selection
• Pitch Hire
• Ref Hire
• Fixture Scheduling
• Training
• Coaching
• Communication
• Travel
• And much much more.

All of this is often conducted by a dedicated group of people, who volunteer their free time, to make sure that the passion and culture of grass roots football lives on and thrives. But what if we can streamline all of these processes? What if we can unify them all? What if we can close the gap from administration to players?

That’s where SubSync comes in!

Too long has every football committee had to struggle through an endless array of unlinked over engineered google sheets, doodle polls, whatsapp messages and accounting softwares. Too many arguments have been waged over how many subs a player owes, whether or not they responded to a poll on time, or if processes are taking too long. Because now, we offer you - SubSync.

SubSync combines all of the above processes into 1 tailor made system for players and committee alike. Streamlining the whole process from fixture creation, to player availability, through to team selection and all the way to player subs collection and tracking.

Now all teams will have definite and trustable information, no if no buts. 1 source of truth for everything.

A week without SubSync

Many of you will experience this, the weekly cycle of managing a football team:

First you finalise your fixtures, usually logged in a google sheet and then emailed around to your team, or whatsapp.

You then launch a poll, maybe in a doodle form or a google form to see who is available for this game, again you email this around making sure everyone gets the link.

A few days later, you go to the poll platform, export the results to a csv and copy them into a new google sheet that you use for team selection. Your managers in turn then pick from the available players for the week.

From then it’s a race to try and get your players to pay up any outstanding debt before the games on the weekend, many of them have forgotten how much they owe and why. Some of them don’t respond to whatsapp messages, are busy at work and dispute how much they owe.

A friday comes around, teams are finalised, they get copied from google sheets to an email to get sent around.

Then finally its match day! But annoyingly and inevitably someone is late or hasn’t shown up. But does the manager have their contact details? I hope so because if not its buried in a different google sheet that they need to dig out, when they should be warming up their team.

Finally the games over! 1 more thing to do for the week, log the result and match stats and subs for how much players owe. Oh wait, thats another spreadsheet, another more complicated one. And we all hate using google sheets on our phone so you need to do that when you get home on your laptop.

All this just to start again tomorrow for the next week.

A week with SubSync

You start in the same place, you finalise your fixtures - but this time you put it directly in the SubSync app.

You launch an availability poll, directly from the SubSync app. All players get notified and respond directly in the app.

A few days later you go to pick your teams, and again, you can do that in the SubSync app linked directly from the poll to the fixture, no exports no imports.

Those days spent chasing for outstanding debts? Much easier - players can see exactly how much they owe and why in SubSync and even pay directly in SubSync. No ambiguity, no excuses.

Come match day, need to get in touch with a player? No problem - they put their number in the app!

And when you’ve got a sweet sweet victory, all mach stats and subs can be uploaded and saved directly in the app also.

No external process, no bottlenecks. Quick, easy and streamlined - that’s the SubSync way.

Conclusion

Amateur football thrives because of the dedication of volunteers who work tirelessly behind the scenes. SubSync is designed to support them, reduce administrative headaches, and give every club a single source of truth for fixtures, availability, finances, communication and matchday organisation. With everything centralised and streamlined, teams can spend less time managing and more time enjoying the sport they love.